Why Swindon businesses choose MDSS for records management:
Serving Swindon, Chippenham, Cirencester, Marlborough, Devizes, and across Wiltshire
Document storage, scanning, and shredding available individually or as a combined managed service
Purpose-built secure storage with access control, CCTV, and fire suppression systems
Scan-on-demand: any stored document scanned and emailed within hours of your request
GDPR-compliant throughout — Data Processing Agreement and full chain-of-custody as standard
Barcode-indexed inventory — complete visibility of all documents stored on your behalf
Confidential shredding with certificate of destruction for end-of-retention records
Same-day retrieval options available for urgent document access requirements
Flexible contracts suitable for businesses of all sizes across the region
ISO-accredited service with dedicated account management
Document Management for Swindon and Wiltshire Businesses
Swindon’s economy is one of the most diverse in the South West of England — spanning financial services, technology, manufacturing, logistics, retail, and public sector operations. The Honda plant, major financial institutions, and a significant retail and distribution presence make Swindon one of the most commercially active towns in the region outside the major cities.
MDSS provides Swindon and Wiltshire businesses with a fully managed off-site document management service. We collect, catalogue, store, retrieve, and securely destroy business records — with GDPR compliance, full chain-of-custody documentation, and a barcode inventory providing complete visibility of everything stored on your behalf.
Our collection routes serve Swindon and the surrounding area including Chippenham, Cirencester, Marlborough, Devizes, Calne, Royal Wootton Bassett, and across Wiltshire.
Document Storage Swindon
Off-site document storage removes the space, security, and administrative burden of in-house records management for Swindon businesses. Your documents are held in our purpose-built facility — access-controlled, CCTV-monitored, and managed to appropriate environmental standards for the protection of business records.
Every box and file is barcoded and inventoried on arrival. You can see everything stored on your behalf at any time. Physical retrieval is available next working day. For faster access, scan-on-demand allows any stored document to be scanned and emailed to you within hours — without requiring physical retrieval.
Contact us to discuss your requirements and we will provide a clear, no-obligation proposal covering storage, scanning, shredding, or a fully integrated programme across all three.
Our Swindon services
Document Scanning Swindon
Professional document scanning for Swindon businesses — converting paper archives into searchable digital files with collection from your site.
Bulk scanning for high-volume archives, office moves, and system migrations
Large format scanning for engineering, technical, and architectural drawings
Microfilm and microfiche digitisation for legacy format archives
OCR processing for full-text searchable output
Custom indexing and file naming to your document management requirements
Confidential Shredding Swindon
GDPR-compliant confidential shredding for Swindon and Wiltshire businesses — certificated, tracked, and fully managed.
Regular scheduled collections for ongoing confidential paper disposal
One-off clearances for archive purges, office moves, or year-end disposal
Certificate of destruction issued for every shredding job
On-site witnessed shredding for high-sensitivity materials
Serving Swindon, Chippenham, Cirencester, Marlborough, and across Wiltshire
IT Destruction Swindon
Secure destruction of digital storage media and IT assets for Swindon and Wiltshire businesses.
Hard drives, SSDs, magnetic tapes, and portable media securely destroyed
Certificate of destruction with full asset-level tracking
Suitable for financial services, technology, manufacturing, and commercial environments
Environmentally responsible disposal in line with WEEE regulations
Collection from Swindon and across the Wiltshire area
Frequently Asked Questions
Our service covers Swindon and the wider Wiltshire area including Chippenham, Cirencester, Marlborough, Devizes, Calne, Royal Wootton Bassett, Highworth, and surrounding towns. Contact us if you are unsure whether your location is within our service area.
Yes. We collect from Swindon and Wiltshire business premises using secure, tracked vehicles. Contact us with your volume and requirements and we will arrange a collection schedule.
Yes. All three services are available to Swindon and Wiltshire businesses, individually or as a combined managed service. Many clients manage storage, scanning, and shredding under a single contract with one account manager.
For digital access via scan-on-demand, we aim to scan and email documents within a few hours of your request. For physical retrieval, standard turnaround is next working day. Urgent retrieval options are available for time-sensitive requirements.
Yes. MDSS operates as a data processor under UK GDPR. We provide a Data Processing Agreement as standard, maintain full chain-of-custody records across all services, and issue certificates of destruction for all confidential shredding activity.
Trusted by Businesses Across Every Sector
From law firms and healthcare providers to construction companies and local authorities — we understand the compliance obligations, document volumes, and access needs of the sectors we work with. Every client gets a service built around their requirements, not a one-size-fits-all contract.
Law Firms
Student records, financial files, and governance documents for schools, colleges, and universities.
Construction & Engineering
Project files, drawings, and compliance records stored safely for the duration required by contract law.
Human Resources
Personnel files, contracts, and disciplinary records kept secure and compliant throughout the employment lifecycle.
Local Authorities
Secure, compliant document storage for local authorities and public sector organisations.
Education
Student records, financial files, and governance documents for schools, colleges, and universities.
Financial
Long-term retention of financial records, tax files, and audit trails in a secure environment.
Healthcare
GDPR-compliant patient record storage meeting NHS and Care Quality Commission requirements.
