Key Benefits of MDSS Flex:
Flexible document scanning – no long-term contract required
Use what you need, when you need it – scale up or down without penalty
Full access to MDSS professional storage facilities and scanning capability
Same secure, GDPR-compliant service as standard MDSS contracts
Barcode inventory and online access to your stored document records
Scan-on-demand available for any documents held in storage
Ideal for project-based, seasonal, or short-term document management needs
No hidden fees – transparent, usage-based pricing throughout
Suitable for SMEs, start-ups, and growing businesses
MDSS Flex is a staged implementation and invoicing plan designed to give you full control over timing, budget, and operational impact. It allows organisations to digitise, manage, and securely destroy documents at a pace that suits their business without compromising security, compliance, or quality.
MDSS Flex – Professional Budget Friendly Document Digitisation Management
MDSS Flex is a bespoke document scanning programme designed to meet with an organisations monthly budget and enable them to build a fully digitised archive over a period of time, but without the often large one-off cost.
MDSS Flex is our flexible document scanning option. It gives you access to the full range of MDSS services – secure physical storage, scanning, scan-on-demand, and confidential destruction – on a flexible, usage-based basis.
The service operates to exactly the same standards as our full managed offering. Your documents are stored in the same purpose-built, secure facility. The same GDPR-compliant processes apply. The same team handles your account. The only difference is the contract structure – giving you the flexibility to digitise your records over an agreed period of time.
Who Is MDSS Flex For?
- For all businesses looking to digitise their physical records
- Project-based organisations with temporary or time-limited document storage requirements
- Businesses managing a one-off archive clearance, office move, or system migration
- Seasonal businesses with document volumes that vary significantly through the year
- Start-ups building records management processes as they grow
What Is Included in MDSS Flex?
- MDSS Flex covers the core document management services your business needs, while building a fully digital archive :
- Secure off-site storage in MDSS purpose-built facilities
- QR Coded inventory and online account access
- Collection from your site – cost dependent on volume and location
- Physical retrieval during the scanning project for urgent access requirements
- GDPR-compliant handling throughout with Data Processing Agreement
Flexible Scanning
Professional document scanning on a project or ad-hoc basis – no ongoing commitment required.
- Single-project scanning for archive clearances, office moves, or compliance deadlines
- Same high-resolution output and OCR processing as standard scanning contracts
- Custom indexing and file naming agreed before the project begins
- Delivered via secure transfer, USB, or cloud portal
- Combine with flexible storage for a fully managed short-term project
Secure storage, scanning, and shredding — all in one place
Request a QuoteFrequently Asked Questions
No. MDSS Flex is designed specifically to offer professional digitisation of your physical documents over an agreed period of time according to your budget.
MDSS Flex is available for smaller volumes that may not meet the thresholds for a standard managed service contract. Contact us with your approximate volume and we will confirm whether Flex is the right option for your requirements.
Yes. Your documents are stored in the same secure, purpose-built facility. The same GDPR-compliant processes and ISO-accredited standards apply. The only difference between Flex and a standard managed contract is the pricing structure and term – the quality of service is identical.
MDSS Flex is based on a set monthly figure over an agreed period of time to achieve a fully digitised archive. This can vary according to the volume. Contact us to discuss your exacting requirments.
Additional Document Scanning Solutions
Bulk Document Scanning
High-volume document scanning, handled from collection to delivery. Secure, GDPR-compliant, and tailored to your indexing requirements — whatever the scale.
Microfilm Scanning
Professional microfilm scanning that converts 16mm and 35mm rolls into high-resolution digital files — fully searchable, indexed, and accessible without specialist equipment.
Microfiche Scanning
Professional microfiche scanning that converts flat fiche sheets into high-resolution, fully searchable digital files — accessible without readers or specialist equipment.
Large Format Scanning
Large format scanning for engineering drawings, architectural plans, and oversized documents — high-resolution digital output with expert handling and custom indexing.
Aperture Card Scanning
Professional aperture card scanning that converts legacy engineering drawings into high-resolution digital files — accurate, searchable, and ready for modern document systems.
Scan on Demand
Request any stored document and receive a high-resolution digital copy within hours – no physical retrieval, no delay, no disruption to your stored archive.
Scanning Knowledge Hub
Scanning Knowledge Hub Everything you need to know about document scanning and digitisation — from large-format drawings and bulk archive conversion, to scan-on-demand access and integrating digital files with your existing systems
MDSS Insights
Practical guides and expert insights on managing, protecting, and disposing of business information. Helping organisations stay compliant while improving document management processes.
We can also help with…
Document Storage
Professional off-site document storage for businesses. Secure, GDPR-compliant, and fully managed with fast retrieval, confidential shredding, and scan-on-demand built in.
Document Shredding
GDPR-compliant confidential shredding for businesses. Secure destruction of sensitive documents with a certificate of destruction issued as standard — one-off or ongoing.
Talk to our team
Whether you need to store a single archive room or manage records across multiple sites, we will give you a straight answer and a clear quote — no obligation, no jargon.
You’re in safe hands
