Document Scanning Cardiff | Professional Scanning & Digitisation Services
Professional document scanning and digitisation for Cardiff businesses and organisations. High-resolution output, searchable PDFs, scan-on-demand, and large-format capability — GDPR-compliant and collected from your Cardiff premises.
Cardiff: Wentloog Corporate Park, Wentloog Road, Cardiff, CF3 2ER
Also at: East Tyndall Street, Cardiff Bay, CF24 5EZ
What Cardiff businesses get with The Maltings document scanning service:
High-resolution scanning for all document types including large-format up to A0
OCR processing delivering fully text-searchable PDF output as standard
Scan-on-demand: stored documents scanned and emailed within hours
Bulk scanning for full archive digitisation and digital transformation programmes
Secure collection from Cardiff premises with full chain-of-custody
Output delivered to your DMS, SharePoint, cloud storage, or secure download
Experience supporting Cardiff’s legal, healthcare, financial, and public sector organisations
Physical originals stored, returned, or confidentially destroyed after scanning
GDPR-compliant — Data Processing Agreement provided as standard
Dedicated project management for large-scale Cardiff digitisation programmes
Document Scanning for Cardiff Businesses and Organisations
Cardiff’s concentration of legal practices, financial services firms, NHS organisations, local government bodies, and growing private sector businesses creates significant demand for professional document scanning — whether that is digitising closed matter files, converting patient records, supporting FOI compliance, or reducing physical archive footprints across multiple departments.
The Maltings provides Cardiff businesses with a complete scanning service — collection from your premises, high-resolution scanning with quality checking, OCR processing for searchable output, and secure digital delivery in the format your systems require.
Scan-on-Demand for Cardiff Clients
For organisations using our off-site storage, scan-on-demand provides digital access to any stored document within hours — scanned and emailed on request without physical file retrieval. For Cardiff’s legal and professional services sector, it provides fast access to archived matter files. For NHS and public sector clients, it supports FOI requests, subject access requests, and compliance reviews within statutory timeframes.
Large-Format Scanning in Cardiff
We handle engineering drawings, architectural plans, and other large-format documents up to A0 — relevant for Cardiff’s construction, infrastructure, and public sector organisations managing significant estates. High-resolution digital output with OCR processing, delivered in the format required by your document management or project information system.
Supporting Cardiff’s Regulated Sectors
Cardiff’s regulated sectors — legal, healthcare, financial services, and public sector — carry specific compliance obligations around how scanned records are handled, stored digitally, and eventually disposed of. We operate as a data processor under UK GDPR, provide a Data Processing Agreement, and maintain secure chain-of-custody from collection through to delivery. Our process is designed to support your sector’s compliance framework, not create additional obligations.
Our Cardiff services
Document Storage
Free up your office space and protect your business records with our secure, fully managed off-site document storage — GDPR-compliant and accessible whenever you need it.
Ultra-secure facility
Full CCTV coverage
Fire-proof & climate-controlled
Barcode-indexed inventory
Flexible retrieval options
Document Shredding
Dispose of sensitive business records safely and compliantly. Our confidential shredding service provides certified destruction — with a full audit trail and certificate of destruction as standard.
Certified destruction
Absolute irrecoverability
Compliant with industry standards
Chain of custody
Secure collection & transport
Frequently Asked Questions
Yes. We provide all three services to businesses and organisations across Cardiff and the Cardiff Capital Region. Our collection routes cover Cardiff city centre, Cardiff Bay, the Vale of Glamorgan, Caerphilly, and surrounding areas.
Yes. We work with NHS bodies, local authority departments, and public sector organisations across Cardiff — with processes designed to support NHS information governance requirements and public sector GDPR compliance.
Yes. Any document stored with us can be scanned and emailed within hours of your request — no physical retrieval needed. Available to all Cardiff clients as part of our standard service.
We scan all standard business documents, large-format drawings and plans up to A0, bound documents, mixed-format archives, and high-volume batches. Contact us for advice on specific document types.
Yes. We operate as a data processor under UK GDPR and provide a Data Processing Agreement. Our processes support the compliance requirements of Cardiff’s regulated sectors including legal, healthcare, financial services, and local government.
We collect from Cardiff city centre, Cardiff Bay, the Vale of Glamorgan, Caerphilly, Pontypridd, and surrounding areas. Contact us to confirm coverage.
Pricing is based on volume and document type. We provide fixed-price quotes after scoping your requirements. Contact us with your estimated volume for a detailed proposal.
Trusted by Businesses Across Every Sector
From law firms and healthcare providers to construction companies and local authorities — we understand the compliance obligations, document volumes, and access needs of the sectors we work with. Every client gets a service built around their requirements, not a one-size-fits-all contract.
Law Firms
Student records, financial files, and governance documents for schools, colleges, and universities.
Construction & Engineering
Project files, drawings, and compliance records stored safely for the duration required by contract law.
Human Resources
Personnel files, contracts, and disciplinary records kept secure and compliant throughout the employment lifecycle.
Local Authorities
Secure, compliant document storage for local authorities and public sector organisations.
Education
Student records, financial files, and governance documents for schools, colleges, and universities.
Financial
Long-term retention of financial records, tax files, and audit trails in a secure environment.
Healthcare
GDPR-compliant patient record storage meeting NHS and Care Quality Commission requirements.
