What Swansea businesses get with The Maltings document scanning service:
High-resolution scanning for all document types including large-format up to A0
OCR processing delivering fully text-searchable PDF output as standard
Scan-on-demand: stored documents scanned and emailed within hours
Bulk scanning for archive digitisation and digital transformation programmes
Secure collection from Swansea and South Wales premises
Output delivered to your DMS, cloud storage, or secure download
Physical originals stored, returned, or confidentially destroyed after scanning
GDPR-compliant handling with Data Processing Agreement provided as standard
Quality checking on every scan throughout the process
Dedicated project management for large-scale Swansea digitisation programmes
Document Scanning for Swansea and South Wales Businesses
Swansea businesses and organisations across South Wales are increasingly digitising paper archives — reducing storage costs, improving document access, and supporting digital workflows. The Maltings provides professional scanning services to businesses in Swansea, Neath, Port Talbot, Llanelli, and the wider South Wales area.
We collect from your premises, scan at appropriate resolution with full quality checking, process through OCR for searchable output, and deliver files in your required format. Physical originals are handled according to your retention requirements — stored, returned, or confidentially destroyed.
Scan-on-Demand for Swansea Clients
For businesses using our off-site storage, scan-on-demand provides digital access to any stored document within hours of your request — no physical retrieval, no courier, no wait. It is particularly valuable for Swansea professional services firms, healthcare providers, and public sector organisations needing fast access to specific records without bringing the original file back.
Large-Format Scanning in Swansea
Our large-format scanning handles engineering drawings, architectural plans, and other documents up to A0 — relevant for Swansea’s manufacturing, construction, and engineering businesses. High-resolution digital output with OCR processing where appropriate, delivered in the format required by your project information system or CAD platform.
GDPR-Compliant Digitisation for South Wales
We operate as a data processor under UK GDPR and provide a Data Processing Agreement for all scanning clients. Secure chain-of-custody is maintained from collection through to digital delivery. Our process supports the compliance requirements of regulated sectors across South Wales including healthcare, legal, financial services, and local government.
Our Swansea services
Document Storage
Free up your office space and protect your business records with our secure, fully managed off-site document storage — GDPR-compliant and accessible whenever you need it.
Ultra-secure facility
Full CCTV coverage
Fire-proof & climate-controlled
Barcode-indexed inventory
Flexible retrieval options
Document Shredding
Dispose of sensitive business records safely and compliantly. Our confidential shredding service provides certified destruction — with a full audit trail and certificate of destruction as standard.
Certified destruction
Absolute irrecoverability
Compliant with industry standards
Chain of custody
Secure collection & transport
Frequently Asked Questions
Yes. We provide professional document scanning to businesses across Swansea and the wider South Wales region, collecting from your premises and delivering digital output to your system of choice.
We scan all standard business documents, large-format drawings up to A0, bound documents, mixed-format archives, and high-volume batches. Contact us for advice on unusual document types.
Yes. Any document stored with us can be scanned and emailed within hours. Available to all Swansea clients using our storage service.
You choose — returned to you, retained in our secure storage, or confidentially destroyed with a certificate of destruction. We will flag documents that should be preserved as originals.
Yes. We operate as a data processor under UK GDPR, provide a Data Processing Agreement, and maintain secure chain-of-custody from collection to delivery.
Pricing is based on volume and document type. We provide fixed-price quotes after an initial scoping conversation. Contact us with your estimated volume for a detailed proposal.
We collect from Swansea, Neath, Port Talbot, Llanelli, Bridgend, and the wider South Wales area. Contact us to confirm coverage for your location.
Trusted by Businesses Across Every Sector
From law firms and healthcare providers to construction companies and local authorities — we understand the compliance obligations, document volumes, and access needs of the sectors we work with. Every client gets a service built around their requirements, not a one-size-fits-all contract.
Law Firms
Student records, financial files, and governance documents for schools, colleges, and universities.
Construction & Engineering
Project files, drawings, and compliance records stored safely for the duration required by contract law.
Human Resources
Personnel files, contracts, and disciplinary records kept secure and compliant throughout the employment lifecycle.
Local Authorities
Secure, compliant document storage for local authorities and public sector organisations.
Education
Student records, financial files, and governance documents for schools, colleges, and universities.
Financial
Long-term retention of financial records, tax files, and audit trails in a secure environment.
Healthcare
GDPR-compliant patient record storage meeting NHS and Care Quality Commission requirements.
